Start early
Most renewals need supporting documents that take weeks to get: a fire NOC, a stability certificate, a police verification. Begin at least 60 days before expiry.
Tie it to a compliance item
Each licence here is renewed by an approved compliance item, so the renewal has an owner, a due date and evidence, and the new expiry date is set when it is approved.
What to record
- The number, authority and issue date.
- The expiry, and how many days' notice your team needs.
- Where the physical copy is kept.
If it lapses
Stop the affected activity until the authority confirms, and record the lapse as an incident. Operating on a lapsed licence is usually worse than the delay.
This is working guidance for your team, not legal advice. Confirm the details against the current text of the law and your State's rules before you rely on them.
Frequently asked questions
How far ahead should I be reminded?
The default is 60 days, and you can set a different lead time for each licence.