# Getting ready for an inspection

> The documents and habits that make an unannounced visit uneventful.

- Kind: Checklist
- Category: Inspections
- Place: India
- Published by: CLEX Legal
- Last updated: 10 September 2026
- In force from: 10 September 2026
- Web page: https://clexlegal.in/knowledge/getting-ready-for-an-inspection

KEEP AT HAND (a single folder, one person who knows where it is)

- [ ] Licences and registrations, all in date
- [ ] The last safety audit and the actions taken on it
- [ ] Test certificates for pressure plant, lifts and lifting tackle
- [ ] Registers: wages, attendance, overtime, accidents
- [ ] PF and ESI challans for the last 12 months
- [ ] Fire NOC and the last mock-drill record
- [ ] Names of the person who deals with the Inspector and their back-up

## On the day

- [ ] Be courteous, and ask for the Inspector's identity and the authority for the visit.
- [ ] Give what is asked for, and note what was taken.
- [ ] Do not guess. If you do not know, say you will confirm.
- [ ] Record the visit and any notice served in the portal the same day.

## After

- [ ] Log any observation as a notice, assign an owner and a due date, and track it to closure.

> This is working guidance for your team, not legal advice. Confirm the details against the current text of the law and your State's rules before you rely on them.

## Frequently asked questions

### Do we have to let an Inspector in without notice?

Where the law allows an unannounced inspection, yes. Refusing entry is an offence in itself.

### Where do I record a notice we receive?

In Compliance management, under notices. It gets a due date and an owner, so it is chased like any other obligation.